Great events fail because of poor preparation!
As soon as a big event is coming up, keeping deadlines and collaborating across teams are vitally important. Booking locations, considering numerous technical aspects or just simply running PR campaigns at the right time. These are just some of the many to-dos that need to be clear in advance. It is the event managers task to create workpackges and break them down into tasks so that every team knows what it´s supposed to do. The biggest challenge then is to create a comprehensive overall picture. When information is not passed on or gets lost even the simplest things are destined to fail. It is therefor important for teams not to work isolated from each other but rather to always keep an eye on what everyone else is doing.
Are you thinking of Dynamics 365 and Microsoft Planner?
At this point many would turn to Microsoft Planner to support their event planning in Dynamics 365 with a task engine to manage tasks and corresponding responsibilities. But this would not necessarily solve the issue of providing a central yet at the same time dedicated view on every teams corresponding tasks. Every team would have to create it´s own Plan to manage their workload. This would be prone to error and somewhat confusing on the one hand while creating unnecessary administrative work on the other (e.g. Office Groups, Notifications, User-management etc.)
Start Using kanDO!
kanDO enables you to plan and execute big events across multiple teams. You can add one or more team members to a given work package or task to highlight responsibilities.
— Tipp: Use the iterations in the context to clearly delimit work packages and tasks according to the different teams! —
To do this, simply create new iterations in the settings area of the context and name them after the respective teams.
Since the iterations are not used in their conventional sense in this case, you do not need a start and end date. Unless, for example, they have specific periods of time in which the different teams participate in the event.
Now you can filter for the individual teams in the Kanban Board as well as in the timeline and have the corresponding tasks displayed.
In order to see all the tasks of all teams, you can easily display all iterations and thus have an overview of the current status of planning / execution.
You can also use iterations sensibly, even if a project or event is not divided into phases in the traditional sense. In addition, you keep the tag function free to provide individual tasks with other important markers.